Employee Relocation Update
December marks the commencement of moving season and with it comes the need to complete the Employee Relocation Request for Cover.
Seventh-day Adventist Church employers can use Employee Relocation Cover to protect the household goods of their employees when they are relocated under denominational transfer within the territory of the South Pacific Division.
COVER IS NOT AUTOMATIC AND EMPLOYERS MUST APPLY FOR COVER EACH TIME AN EMPLOYEE IS RELOCATED.
When your employee is in the throws of packing up their homes, getting quotes from removalists, scouting property agents, childcare, pet care, decluttering, booking tickets, and the endless list of ‘to-dos’ – the last thing on their minds will be completing this request for cover form.
However, we know that the cover is worthwhile because more often than not something unforeseen happens to a person’s goods when they relocate. It is valuable financial protection and peace of mind for your new employee.
Here are four steps to take to make sure your employee is covered for their move:
1. Get the forms to us ASAP!
We ask that the application form is returned to RMS well before the removal commences, or the date of uplift, which is a condition of cover that always applies at any time.
However, if your employee’s relocation is scheduled for December or January we strongly recommend that you ask for their request forms to be returned to you BEFORE your offices close for Christmas.
That way you can approve the request and pass the forms on to us before our office closes for year-end on December 22. The last thing we want is for an employee to relocate without cover in place.
2. Download the latest version of the form.
The forms are always available for download from our website – in the Employee Relocation Cover section. The website is updated whenever any change is made. If you have existing forms please dispose of these, as the employee needs to receive the latest complete package that includes the current full terms and conditions.
3. Check that all information is provided, but don’t hold onto the forms if not.
The name of the removalist and the date of pickup (uplift) is required before the application can be processed by RMS. BUT, if those details aren’t yet known, please send the forms to us with a note that the information will be provided or write “TBC” in the spaces.
That said, we cannot accept forms without an employee’s name, current address or phone number, or without the schedule of property (inventory of employees goods) completed. And the forms must come to us via the employing entity’s office. (eg. Schools, Church or Aged Care company.)
If the employee does not yet know your new address, please ask them to simply provide the State and Country with “TBC” in the address line.
4. Make sure all the figures add up correctly.
Not only check the room totals correctly, but also the grand total. To help with this there is an Excel version of the application form, which automatically calculates the totals.
Download the Excel version here.
PRO TIP for Employees! – Print the inventory section and write your totals in the boxes, then transfer the details to the excel spreadsheet for calculating. You can then complete all the other sections on your computer and email that to your new employer.
SHORT-TERM TRAVEL COVER
Will your new employee need short-term travel cover as part of their relocation? If they are moving interstate or overseas, you may want to include travel cover to cover lost or damaged luggage and cancellations (except if cause is covid). You or your employee can request cover using our online form.